Managed Services vs Staff Augmentation: Which Will Help Your Organization More with AV Technical Support?

If you work in an environment where your team is relying on any sort of audio visual (AV) setup, you know just how important it is to have a system in place that positively impacts meetings and events. In a corporate sense, this primarily includes:

Conference rooms that provide integrated AV technology to conduct meetings
Event spaces that require sound and visual components

That’s where managed AV services come into play. When looking for outsourced audio visual and IT services, there is a multitude of possible solutions from which to choose— managed services, staff augmentation, contracted services, and many more. Some are temporary solutions, some long-term. If you’re curious to know which approach you should take, we’ve got you covered.

What are Managed Services and Staff Augmentation?

With a swirl of solutions available, it might be a bit tricky to pinpoint exactly which solution you may need. Here, we’ve provided two comprehensive definitions to get you started on the road to empowerment when it comes to making this decision. We’ve also included the strengths of each type of service for convenient comparing and contrasting.

What is the aim of staff augmentation?

Staff augmentation is the practice of providing staff resources to organizations that are looking to add to their existing teams. Rapid business growth, staff leaving unexpectedly, or needing extra help for special projects are usual triggers for staff augmentation.

The goal of the solution: Provide staff to assist the organization for a pre-determined amount of time.

Staffing: The team will not vary as the managed services team might. These staffing solutions are agreements around a specific number of resources. Staffing levels are determined by organizations and needs.

Management: The organization will manage the added resources while providing feedback to the provider.

Period of Performance: This type of solution varies based on the needs of the organization. These can be long-term or short-term engagements. Filling a position may be long-term, while projects tend to be short-term.

What are the key benefits of staff augmentation?

Cost Control: Much like managed services, costs remain relatively static. The organization can better plan budgets and department spending.

Expertise Without Hiring: Skills and expertise can be added without having to recruit and hire new teammates. This is especially beneficial for short-term projects. Other times, internal teams may not have encountered a type of issue before, and staff augmentation can add the necessary skills.

Security: Staff augmentation can bring security to an organization through the commitments they make to completing tasks and projects per the SLA. . Because unexpected staff or skill gaps can greatly hamper progress on priority projects, a trusted partner equipped with the right resources can be brought in much more quickly than recruiting and hiring.

Period of Performance: As noted above, staff augmentation may not be a good long-term solution. This can be very helpful when for short-term projects where hiring a full-time expert does not make sense. Upgrades to facilities or systems are good examples of when extra hands are needed but an additional full-time person would be highly under-utilized when the project is done.

What are Managed Services?

Managed Services are a group of services that are designed to operate autonomously without assistance from an organization’s existing team. Managed Services are often described as “turnkey” in that they are meant to provide a holistic solution that incorporates all of the activities involved with successful management of the systems such as IT Infrastructure or audio visual technology in meeting rooms.

The entity responsible for the operation of the Managed Service is the Managed Services Provider (MSP). The client and the MSP are bound by a contract that defines the specific operational parameters, Service Level Agreements (SLAs), Key Performance Indicators (KPIs) that define the expectations for delivery of the service.

Examples of SLAs include:

Percent of service desk calls answered in under 60 seconds
Percent of all service requests completed within 24 hours
Percent of AV or IT system uptime
The utilization rate of resources
End-user satisfaction

What is the aim of Managed Services?

The goal of the solution: Meet, or exceed, the agreed-upon SLAs.

Staffing: Staffing levels are determined by the MSP to meet the SLAs. The MSP may raise or lower staffing levels as needed to meet/exceed the agreed-upon SLAs.

Management: The MSP retains the management of its team. The MSP team may report results to an internal manager, but the day-to-day operations are coordinated by the MSP.

Period of Performance: These engagements tend to be longer-term contracts between the MSP and organization. This is typically one or more years.

Key benefits of a Managed Services Solution

Internal Team Prioritization: Outsourcing specific tasks and services alleviates pressure on internal resources. For example, outsourcing AV system maintenance or Level 1 help desk tickets allows the internal IT team to focus on strategic projects.

Futureproofing Resources: MSPs have an inherent incentive to stay up-to-date on technology and best practices. They can improve organizations by applying this knowledge so the internal teams don’t have to add yet another learning objective to their list.

Cost Control: Cost fluctuations for managed services remain low, due to how they are delivered and charged. Organizations can better plan and predict budgetary needs and spending for upcoming years. Regular maintenance helps extend the life of systems and equipment, reducing the costs of replacing broken or worn-out equipment. Regular upkeep also reduces user downtime, which reduces costs and increases productivity.

Regular system checks and monitoring also allow for planned upgrades and end-of-life timelines to be developed. Eventually, all systems will need to be replaced. Having plans in place reduces the downtime during these transition periods and helps organizations budget for those upgrades ahead of time.

Data and Metrics: Internal teams can often be incredibly busy. Looking back and analyzing data becomes low on a priority list. MSPs have narrow scopes of specific responsibilities. They have the time and bandwidth to analyze and report on efficiencies implemented, insights gained, and any cost efficiencies realized from the services.

Choosing the Right Audio Visual Support Solution

It’s clear that no matter what your organization needs at this moment in time, there is an AV solution that will fit it. Overall, these two solutions presented here are great examples of solid uses of external partnerships to augment and enhance the ability of your AV conference rooms and other AV setups.

At Mechdyne, we’re honored to be the partner that major corporate campuses continue to choose for even their most intricate or difficult needs and requests. As a trusted MSP, we’re able to provide support and communication that truly fits in with not only the everyday needs of employees and leaders, but also fits into their overall company culture. If you’re ready to make frustrating meetings and unwieldy AV tech a thing of the past, Mechdyne is ready to help.